Human Resources

ACG continues to place the highest priority on the health, safety and wellbeing of the ACG Community. This section describes the Health and Safety practices that our college has developed in order to provide a safe working environment for ACG employees.

All ACG Faculty & Staff should adopt the following Hygiene practices to prevent COVID-19:

Access to Campus

As of April 11, 2022, and in accordance with the updated health protocols, faculty and staff are considered to be fully vaccinated, if they have done three doses of the Pfizer, Moderna, or Astra Zeneca vaccine  or  two doses of the Johnson and Johnson vaccine within the past nine (9) months or have done one dose of a vaccine and have recovered from COVID-19 within the past six (6) months.

ACG Faculty and Staff who have been vaccinated against Covid-19 (including the booster shot), should, if they have not already done so, send by email to [email protected] the date of their vaccination and the brand of the vaccine so that the Employee Vaccination file can be updated accordingly.

Deree and Alba faculty and staff who are fully vaccinated or have recovered from COVID-19 within the past six months do not need to test and should show their proof of recovery or vaccination status to HR. Deree and Alba faculty and staff who have not been fully vaccinated should do one Rapid or PCR Test per week, at a pharmacy, private diagnostic center or hospital, up to 48 hours before coming to the Campus. This test should be followed by a new rapid test or PCR within seven days, taking into account the starting working date of the week for faculty and staff.

The result of the rapid test will be uploaded by the pharmacy, diagnostic center or hospital on the platform and all faculty and staff, could access at Βεβαίωση αρνητικού διαγνωστικού ελέγχου κορωνοϊού COVID-19 or at Βεβαίωση θετικού διαγνωστικού ελέγχου κορωνοϊού COVID-19 and print the corresponding certificate.

Pierce Faculty and Staff who have been fully vaccinated within the past 9 months with the vaccine against Covid-19 or have had one of a vaccine and have recovered from COVID-19 within the past six months, should not take any  Covid-19 Self-Test,  unless they are considered to be close contacts within the School context, so they should take one self-test on day 0-1 and the second one, on day 5. Pierce Faculty and Staff who have not been fully vaccinated against Covid-19, should take a Covid-19 Rapid Test or PCR once per week, at their own expenses, up to 48 hours before coming to School on Tuesday.

Practice social distancing

All employees returning to campus are required to practice social distancing. The Practice of social distancing includes:

  • Staying at least 1.5 m from others
  • Maintaining a distance of at least 1.5 m from others, in indoor and outdoor activities.
  • Avoiding large gatherings of employees (greater than 7 people) when feasible
  • Eliminating contact with others (e.g., hand-shaking, hugging)
  • Avoiding touching common surfaces
  • Ensuring frequent washing of hands
  • Encouraging employees to take the stairs and avoid elevators.
  • Staggering work schedules and lunch breaks. Disinfection of hands is strongly recommended before and after the lunch break. Also, all employees are strongly encouraged to plan their meetings remotely.
  • Recommendation for limiting in-person meetings to fewer than 7 (seven) people and maintaining at least 1.5 m spacing in large spaces. Remote meetings could be planned.
  • Meetings with physical presence could take place without the restriction of up to 7 (seven) people, solely for fully vaccinated employees or those who uphold a disease certificate.
  • Watch for posters and signage throughout campus advising to maintain a 1.5 m distance from others as per guidelines.

Use of face mask

As of June 1st, masks are no longer required in indoor spaces except for the Pierce Infirmary. As the SARS-CoV-2 virus is still quite prevalent, we do recommend that masks be worn indoors in areas where social distancing cannot be maintained properly (offices, classrooms, conference rooms, etc.). Use of face masks is mandatory in all exams (ex. classrooms, amphitheaters) for all students, faculty and staff.

Hand Sanitizers

Frequent and proper hand washing with soap and water is the most effective method of removing viral particles. However, when that is not possible, alcohol-based hand sanitizer can be used. As such, hand sanitizer will be made available in every office and classroom.

Avoid sharing foods and drinks

All employees are encouraged to avoid sharing foods and drinks. Disinfection of any appliances before and after the use is strongly recommended.

Avoid sharing office supplies and equipment

All employees are encouraged to avoid sharing office supplies and equipment. Disinfection of shared equipment before and after the use is strongly recommended.

Avoid touching eyes, nose, or mouth with unwashed hands

Cover coughs and sneezes

Employees Screening, testing and isolation

  • All employees should monitor their health every day for COVID-19 symptoms before reporting to work.
  • ACG Faculty and staff should stay home if sick or if a household member is diagnosed with COVID-19
  • Employees must be prepared to isolate or quarantine when necessary
  • If an employee develops symptoms, or is diagnosed with the COVID-19 virus, she/he should consult the physician and the occupational health doctor for instructions
  • If an employee develops symptoms, or is diagnosed with the COVID-19 virus, she/he should inform the supervisor to discuss alternative methods of work
  • If an employee has been exposed to the virus or has been diagnosed, consult the physician and the occupational doctor for further steps
  • If an employee is at work and starts experiencing symptoms, she/he must leave immediately from the work, seeking medical help/advice if needed/required
  • Finally, if an employee has been diagnosed with the virus, the Human Resources department should be notified immediately, so that the College, as directed by EODY, can take appropriate steps to safe guard the colleagues and students with whom you may have come in close contact.

Positive COVID-19 test

If a test for COVID-19 is completed and the result is positive, the employee should be immediately isolated from the rest of the employees and follow the quarantine procedures outlined in the rules set forth by the College as recommended by The World Health Organization (WHO) and the Hellenic National Public Health Organization (EODY), including any travel restrictions.

The Human Resources department should:

  • Collect essential information from the individual for tracing purposes, such as visited areas, contacts, dates they were on campus, etc.
  • Contact the department’s representative
  • Notify the ACG Health & Wellness Center
  • Notify ACG facilities for additional cleaning
  • Notify exposed employees
  • Follow up for additional testing updates
  • Advanced cleaning methods to all visiting areas

Negative COVID-19 test

If a test for COVID-19 test is completed and the result is negative, the employee can return to work 24 hours after their symptoms are gone.

Travel to Work

Employees travel to work in various ways, including personal vehicles, campus buses and public transportation. Departments should encourage employees to

  • Maintain physical distancing recommendations of 1.5 m when traveling to work.
  • Where physical distancing is not possible or difficult to maintain, employees should be wear face masks.
  • Take additional measures to protect themselves by frequent cleaning and disinfecting of surfaces in personal vehicles
  • Sanitize hands with personal hand sanitizer after exiting the vehicle.

Guidance for ACG Facilities

Placement / use of an alcoholic solution with a content of more than seventy percent one hundred (70%) for hand antiseptic.

 Ventilation of the premises in a natural or artificial way. All ACG buildings, offices & facilities approved for reopening and occupancy are cleaned on a regular basis, too. Use of Plexiglas in offices is optional. For classrooms the regulations in effect at the time of use is followed.

Everyone returning to campus has the responsibility and the power to keep ACG campus safe.  Health information signage is in the process of being updated across campus, and all departments obtain hand sanitizer and surface cleaning wipes through the normal office supply purchasing process.

Building entries and exit

Hand sanitizer stations will be provided at the entries/exits of each high-traffic building as determined by facilities. All employees are strongly recommended to avoid congregating in close proximity during entry into buildings, and should maintain adequate social distancing.

Use of Water Fountains

It is recommended not to drink directly from the water fountains and their use should only be restricted to the refill of individual bottles. 

ACG Athletic Facilities

ACG Athletic facilities should follow recommended risk mitigation strategies along with health department guidelines.

  • Provide disinfectant and paper towels in all rooms and near equipment.
  • Clean and disinfect all common touchpoints and equipment, such as treadmills, weight machines, and similar items after each use.
  • Provide signs that explain the disinfection requirements and proper disinfection procedures. Implement no-touch entry or check-ins where possible.
  • Encourage people to bring their own water bottles and drinks.
  • Advise people to stay home if they are ill.
  • Entrance is open to all.
  • Use of a facemask when in crowded areas is recommended.
  • Regularly clean your hands, or use antiseptic gel.
  • Wipe down equipment before and after use.
  • Use of your own towel during exercising is mandatory.

The operation of athletic facilities during the Covid-19 period is subject to the instructions of the General Secretariat of Sports, updated weekly.

As the measures are continuously updated, any necessary adjustments will be made. Kindly follow the instructions of the OA staff on duty.

For information, you may call the Office of Athletics at ext. 1319, 1157 (Monday-Friday 09:00-17:00).

Emergency Evacuations

For emergency evacuations that occur the social distancing measures have to be followed according to the regulations and guidelines proposed by Governmental authorities. Physical distancing shall be maintained when possible during these scenarios.