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Academic Regulations

Deree College - Academics - Academic Regulations

Registration

Students become officially registered when their registration form is stamped by the Business Office. Students may register late only during the period for late registration as stipulated for each semester/session by the Registrar's Office.
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Full-Time and Part-Time Students

All students at both campuses are assigned either full-time or part-time status. A full-time student is one who registers for at least 11 credit hours; a part-time student is one who registers for 10 or fewer credit hours.
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Auditing

To audit a course is to attend classes without taking the course for credit. With the recommendation of the student's advisor and with the approval of the instructor concerned, a matriculated student may register to audit one course per semester.

The designation NC (Non-credit) is entered on student records for audited courses provided the attendance requirements have been met; otherwise a W (Withdrawal) is recorded.
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Course Load

Most courses carry three credit hours per semester, and five courses are considered a normal semester's course load. Students who want to take more than 16 credits per semester must have completed a minimum of 30 credits with a cumulative index (CI) of 3.00. In any event, students may not take more than six courses.

Course loads for Junior College students are prescribed until successful completion of EN 1111. A normal semester's load is 12 credits. Students who wish to register for more than 12 credits must have completed a minimum of 30 credits and have a CI of 3.00.

Neither Deree nor Junior College students may register for more than seven credits during winter and summer sessions.
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Prerequisites - Corequisites

Prerequisites

Most courses above the 1000 level and some at the 1000 level have prerequisites that provide the basis for more advanced subject matter. In two-semester course sequences, the first course is normally a prerequisite for the second. Students are not permitted to register for courses for which they do not have the prerequisites, whether in the form of credits earned, credits transferred, waivers, or credit by examination.

Should a student be enrolled in a course for which he or she has not fulfilled the prerequisite(s), then his or her registration for that course will be cancelled.

Corequisites

Prerequisites that may be taken at the same time with the course that requires them are called corequisites. Students who withdraw from a corequisite are automatically also removed from the course that requires it.
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Changing Courses

Students may change courses or sections (drop/add) during the change-of-course period, provided the sections are open, as announced by the Registrar. Students must have the signed approval of their advisors in order to make any change in their course schedules. A course change becomes effective upon the Registrar's approval.

No change of courses or sections is allowed after the end of the change-of-course period.
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Withdrawal from Courses

Students may withdraw from any or all of their courses after the change-of-course period until approximately two weeks before the end of the semester by obtaining their advisor's approval and submitting the appropriate form to the Registrar's Office. After withdrawing from a course, the student will receive one of the following grades: W (Withdrawal), WP (Withdrawal Passing), or WF (Withdrawal Failing).

The exact deadlines for such withdrawals are stipulated for each semester by the Registrar. In sessions, a student may withdraw from a course, and receive a W, up to and including the twelfth class session.

If students withdraw from a course without submitting the appropriate form to the Registrar, they will automatically receive an F (see also Examinations and Grading in this section).
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Maintenance of Matriculation

Continuing students in good academic standing who do not plan to enrol at the College for a period of up to one academic year may apply at the Office of the Registrar for maintenance of matriculation. If granted, they do not have to apply for readmission when they enrol again.

Requests for maintenance of matriculation are granted only to degree students who have completed a minimum of 3 courses (9-10 credits) with a cumulative index of 2.0 or above.
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Readmission

Students who are absent for one or more semesters without having been granted maintenance of matriculation must apply for readmission. The Admissions Committee will rule on readmission applications.

Students dismissed from the College for academic reasons may apply for readmission after a minimum period of one semester and one session has elapsed. To be re-admitted, dismissed students must submit a personal statement and are strongly advised to do at least one of the following:

• Submit a reference letter from an employer or counsellor
• Complete course work or earn at least one diploma (advanced) in English during the dismissal period
• Complete remedial work during the dismissal period (continuing education or other)
• Complete military service (for male students) - Gain work experience (for longer than a one semester period)

Dismissed students should consult with the Academic Advising Office concerning the above conditions for readmission.

All readmitted students must comply with the degree requirements in effect at the time of their readmission. (Please refer to the latest College catalog for those requirements.)
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Major Concentration

Deree College students should declare their major field of study by the beginning of their junior year.

For completion of the major, a minimum of 30 credit hours in the specific discipline beyond the introductory (1000) level is required.

A double major is possible, with the same set of distributive requirements serving both areas, as long as the specific requirements for concentration in each of the areas are met. Courses giving credit in more than one area can be used to cover specific requirements in one area only.

Students who decide to change their major should consult with their advisors.

All credits earned will be computed in the student's average, whether or not they count toward the new major or program; the omission of any courses or grades is not permitted.

Junior College students are expected to declare which associate degree program they wish to follow (A.A. or one of the options of A.Bus.) no later than the beginning of their second semester. Students who decide to change programs must consult with their advisors.

Although there are no specific majors at The Junior College, students who plan to continue their studies at Deree College ought to select their elective courses from among those required for their future majors.

Neither Deree College nor The Junior College awards two degrees of the same level to the same person.
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Extraordinary Academic Credits

Directed Study

If a course is not offered during a particular semester or if a conflict in scheduling does not allow students to take a particular course required for their major, students may register for the course under Directed Study, which is given on an individual basis upon the agreement of a supervising instructor.

The student must submit a petition to the Registrar bearing the signatures of the instructor who will supervise the Directed Study and the respective academic dean. The credits carried must be equal to those of the regular course, and the hours of supervised study must be equal to the regular hours of instruction.

To be eligible for Directed Study, students must be in good academic standing and must have met the prerequisites for the required course.

Independent Study

Independent Study refers to individual work under the supervision of an instructor in an area for which no courses are provided in the College curriculum.

In order to be eligible for Independent Study, students must be in good academic standing and must have completed at least 21 credit hours of advanced-level course work (beyond the 2000-level) in an area related or peripheral to that of the proposed study, which will carry three credit hours unless otherwise determined.

In order to register for Independent Study, students must petition the Curriculum Committee one semester in advance. The petition must include the approval of the instructor who will supervise the study and must be accompanied by a detailed outline, including the full title and scope of the study, the techniques to be used, and the methods of supervision and evaluation.

· Supervised Work Experience

Supervised Work Experience in certain fields may earn course credits at any level of study and may fulfill part of the student's degree requirements.

The number of credits to be earned from the specific experience will vary, depending on the duration, content, rigor, and method of evaluation, as approved by the Curriculum Committee. Normally, a student may earn one credit for every four hours per week of work experience completed throughout the semester.

Students must petition the Curriculum Committee for Supervised Work Experience one semester before placement in the field. A petition is not required if Supervised Work Experience is offered as a regular course.
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Semester, Session, or Year Abroad

Students who plan to study abroad for one or two semesters and who want to transfer credits earned abroad to the College must petition the Committee on Academic Standards and Policies one semester in advance. Students must submit, along with the petition, a catalog of the accredited college or university they plan to attend or details of the programs they plan to follow and, if possible, syllabi of the courses they intend to take.

As a member of the Association of American International Colleges and Universities, The American College of Greece cooperates with the other member institutions in assisting student exchanges. Accordingly, students planning to study abroad for up to one academic year may wish to consider applying to cooperating AAICU institutions. The member colleges will consider for admission as nondegree students qualified applicants, preferably for their junior year, who are in good academic standing, and recommended by their home institution. The credits awarded by the host institution are accepted for meeting degree requirements at The American College of Greece following advance approval by the Committee on Academic Standards and Policies. Interested students should obtain their advisor's permission and then apply directly to the preferred AAICU member institution. Participants are responsible for paying directly to the cooperating school the tuition and fees in effect there.

The members of the AAICU are as follows: The American College of Greece The American College of Thessaloniki The American University of Beirut The American University in Bulgaria The American University in Cairo The American University of Paris Franklin College (Switzerland) Haigazian University (Lebanon) Institute for American Universities (France) John Cabot University (Italy) Lebanese American University (Lebanon) Richmond, The American International University in London University of La Verne (Greece)

For further information, please contact the Office of the Director of Advising.
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Attendance

The educational experience at the College depends upon the full cooperation of students and teachers. Because the experience is based for the most part upon lectures and class discussions, regular attendance and active participation in classes are essential. Absences will not exempt a student from the completion of all work for each class. The student assumes the responsibility for requesting assistance from instructors for making up any work missed.

Students who have nine absences in a Monday-Wednesday-Friday class or six absences in a Monday-Wednesday, Tuesday-Thursday, or Friday-Saturday class will be required to withdraw from the course. In short sessions, the maximum number of absences is six teaching hours.

Instructors may adjust the consequences (e.g., make-up work or lowering of grade) for fewer absences than the above and set a stricter attendance policy, which they will announce to their classes at the beginning of each term.

Instructors report excessive absences to the Office of Student Affairs.
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Examinations and Grading

Examinations

A student's performance in a course is evaluated at least in part on the basis of examinations given by the instructor during the semester. Absences from these examinations, except for the most compelling reasons for which evidence must be submitted to the instructor before the examination, may result in a failing grade (F) in the course.

Final examinations, which may include all material covered in the course, are scheduled during the final examination period.

For the final evaluation of a student's performance in a course, the instructor will take into consideration such additional factors as attendance, participation in class discussion, punctuality in turning in homework and assignments as specified in the course syllabus.

Grading

Grades are reported at the end of each semester. The following scale of letter grades and numerical (quality-point) equivalents is used:

• Excellent A 4 
• Good B 3 
• Average C 2 
• Poor D 1 
• Failure F 0 
• Pass P - Incomplete IN - Non-Report NR 
• Withdrawal W - Withdrawal Passing WP - Withdrawal Failing WF - 
• Non-credit NC 
• Satisfactory S (Only for NC courses) 
• Unsatisfactory U (Only for NC courses) 
• Repeat R

R (Course Repeat for Grade Replacement)

Upon securing the permission of the Academic Advisor or Subject Counsellor, students may repeat a course for grade replacement by filing a request with the Office of Academic Advising. Students must complete the procedures required for repeating a course for grade replacement prior to registering for that course.

After repeating the course, the repeat grade will replace the original one. The original grade, accompanied by the letter R, and the replacement grade will both appear on the student's transcript, but only the replacement grade will be counted in computing the cumulative index. A student may repeat up to five courses for grade replacement, but any single course only once.

If students withdraw from the course they are repeating for grade replacement, then (a) they lose one of their five chances to apply the policy and (b) the original grade assigned for the course remains.

Courses transferred from other institutions may not be used as replacement courses under the course repeat for grade replacement policy. Students also may not use the policy retroactively after their graduation from The Junior College or Deree College.

F (Failure)

The grade of F is computed in the grade-point average (GPA) and in the cumulative index (CI). A student may receive credit for a failed course only by repeating that course and earning a passing grade. Unless a student has successfully repeated a course for grade replacement (see preceding section), both the original F and the new grade remain on the record and both are counted in the cumulative index.

P (Pass)

The grade of P has no quality-point equivalent and is not computed in the student's grade-point average or cumulative index. However, credits earned with the grade of P are included in the total number of credits earned and count toward the completion of degree requirements. Students, with their instructorOs consent, may petition for a Pass/Fail option for elective courses taken outside their major, but, once the option is granted, they may not revert to a letter grade.

Petitions for a Pass/Fail option should be addressed to the Committee on Academic Standards and Policies no later than the first week of the semester. No Pass/Fail option is available in accelerated sessions.

IN (Incomplete)

Requests for Incompletes will be considered only if they are submitted by a student who claims extenuating circumstances (that is, genuine emergencies beyond the student's control). Such requests must be submitted immediately to the Dean of Students (or his or her designee) at the Aghia Paraskevi campus or to the Coordinator of Advisors at the Downtown campus with supporting evidence. Each office will forward valid requests to the respective instructors for action.

To be granted an Incomplete, students must also be within the limits of allowed absences and have a passing grade in the course for which an Incomplete is requested.

If incurred in the fall semester or the winter session, an Incomplete must be made up no later than the end of business on the third Friday of classes of the spring semester. If incurred in the spring semester or the summer session, an Incomplete must be made up no later than the end of business on the third Friday of classes of the fall semester. If a course with a recorded Incomplete is not completed within the specified time, the Incomplete is automatically changed to an F by the Registrar.

A student who requests an extension of the Incomplete deadline must submit a petition, approved and signed by the instructor, to the Committee on Academic Standards and Policies five days before the deadline. The extension of time for making up the Incomplete must not go beyond the end of the semester in which it is to be removed.

It is the student's responsibility to make the necessary arrangements with the instructor to have the required work completed or the examination taken by the required deadline. A course in which a student has an Incomplete may not be used to meet a prerequisite.

NR (Non-Report)

The designation NR is automatically recorded if the instructor fails to submit a final grade within 72 hours of the last day of examinations. The NR is automatically removed as soon as the grade is submitted.

W (Withdrawal)

A W grade indicates that a student withdrew from a course by the date specified in the College calendar. No credit is granted.

WP (Withdrawal Passing)

A WP grade indicates that the student was passing the course at the time of withdrawal. No credit is granted.

WF (Withdrawal Failing)

A WF grade indicates that the student was failing the course at the time of withdrawal. No credit is granted and the WF grade is not computed in the student's grade-point average.

S (Satisfactory)/U (Unsatisfactory)

The grades of S and U are given for NC (non-credit) courses.

Grade Point Average (GPA) and Cumulative Index (CI)

A grade-point average (GPA) is determined for each student at the end of each semester. The cumulative index (CI) is the average of all the grades of all semesters of study. Both averages are computed by multiplying the number of credit hours for each course by the quality-point equivalent of the letter grade. The quality points earned for each course are then added and the sum is divided by the total number of credit hours.

Course credits by transfer, including those from The Junior College, are excluded from compilation of the CI at Deree.

Grades reported as IN, NR, W, WP, WF, P, S, U, R, and NC are not computed in the average. When the IN or NR is removed, the new grade is then averaged in the semester in which the course(s) was/were taken.

Summer and winter session grades are averaged with the grades of the previous semester.

Changing Grades

Students who request a grade change must first discuss the matter with their instructor. A grade may be changed only at the instructor's recommendation and with the College President's approval. If the instructor refuses the request, the student may appeal to the appropriate academic dean or director. No such request may be based on the student's performance subsequent to the completion of the course.

Requests for change of grade are considered only if submitted during the semester following the one in which the original grade was recorded.

Academic Standing

Students in good academic standing are those whose CI is 2.0 and above.

Full-time students who attain high academic standing in any semester through a GPA of 3.4 or above are placed on the DeanOs List for that particular semester.

A student whose CI falls below 2.0 is in poor academic standing and is placed on academic probation.

Academic Probation

Students on academic probation, regardless of the number of credits accumulated, are assigned to the Academic Advising Office for a maximum term of one academic year (two semesters and two sessions) unless the student's CI rises to 2.0 or above prior to the completion of that period.

Each semester and session, before they register for, add or drop courses, students on probation will be required to design a schedule of classes in cooperation with and approved by the Academic Advising Office. In no case, however, will their semester load exceed 13 credits (or 4 courses.)

The College does not allow students on probation to participate in co-curricular activities.

Students whose CI remains below 2.0 after the completion of their year under the Academic Advising Office will be dismissed from the College.

Dismissal

A dismissed student has the right to petition the Committee on Academic Standards and Policies (CASP) for an extension of his or her probation following the appropriate procedures (see "Right to Appeal" in this section).

The student may appeal to CASP only once and the decision of CASP is final. If the appeal is granted, the student will be given one more semester (and session) under the Academic Advising Office. If the appeal is rejected or if the student's CI remains below 2.0 after the extension granted by CASP, the student will be automatically dismissed from the College.

A student dismissed for academic reasons will be allowed to apply for readmission after a minimum of one full semester (semester and session) has elapsed. Regardless of credits accumulated, a readmitted student whose CI is below 2.0 is assigned to the Academic Advising Office.

If the student withdraws from the College during the probationary period under the Academic Advising Office, the withdrawal, with a grade of W, WP, or WF, counts as a semester on probation.

Sessions do not count as semesters for purposes of probation or dismissal. Grades earned in such sessions are computed in the previous semester.
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Permanent Records

Student and Graduate Files

The Admissions Office opens a file for all students from the moment they apply to the College. In the course of their studies, the file is continually updated with documents and official records indicating the student's status at any given time in his/her academic career. As long as the student is enrolled at the College, the file remains in the Registrar's active records.

Following graduation, these files are destroyed. In cases of withdrawal or dismissal from the College, the files become inactive for three (3) years, after which time they are destroyed. Transcripts, however, are permanently retained for future reference (see "Grade Reports" in this section).

Grade Reports

At any time during the course of their studies or after withdrawal or graduation, students, active or not, may request transcripts of their records. Each transcript is a copy of the student's complete record, and any requests for issuing partial transcripts will be denied.

When the transcript is given directly to the student or, at the student's request, to another person, it is labeled "Unofficial." An "Official Transcript of Record" is sent directly to schools or other authorities only at the student's request and is not issued to the student.

Grade reports are addressed directly to the parents or guardians. Students who do not wish their parents or guardians to receive their grades directly must fill out a Grade Report form and return it to the Office of the Registrar after registration. The request form must be signed by the students and by the parents or guardians. In all cases, however, a copy of the last warning sent to students facing academic probation will be sent simultaneously to the student's parent(s) or guardian(s).
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Relocation of Student Records

Deree students may request the relocation of their records from the Aghia Paraskevi to the Downtown campus or vice versa by contacting the Office of the Registrar on the campus to which they wish to move.
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Academic Rights

Right of Confidentiality

No information or document referring to a student's academic or personal life (such as the student's address, report card, or transcript of record) is released to anybody outside the College without the written permission of the student, subject to legal requirements. Parents and guardians are, however, entitled to information on academic performance. Should students, ex-students, or graduates want information from their personal files to be released to persons outside the College, such requests must be made in writing and include the student's signature.

Right to Know

Students have a right to be informed about policies and procedures that affect their academic progress. Detailed information regarding all course offerings is available to students in course syllabi, deposited in the libraries.

Right to Continue an Original Program

Students have the right to complete their studies in accordance with the educational programs and requirements in effect at the time they were admitted to the College.

If the degree requirements should change during the student's period of studies at the College, the student may choose to complete those degree requirements in effect upon entry or any other set of requirements introduced subsequently and prior to graduation; all the specified requirements for the particular degree chosen must be met.

Right to Petition for Exception

Students have the right to petition the Committee on Academic Standards and Policies for exceptional treatment or for deviation from certain academic policies, provided they follow the proper procedures and submit adequate documentation justifying the request.

Right to Appeal

Students have the right to appeal any a decision made by a College official or committee, with the exception of the decision of the Committee of Academic Standards and Policies regarding extension of probation (see "Dismissal" in this section). Other appeals are ordinarily addressed first, to the official or committee who made the decision and, if the appeal is rejected, next, to the Vice President for Academic Affairs, and, finally, to the President of the College or the President's designee.
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Graduation

General Graduation Requirements

In order to graduate, students must: 1. Complete satisfactorily the total number of credits and all other requirements set for the degree. 2. Fulfill the residency requirement by completing the last 30 credits on campus. 3. Attain a minimum cumulative index of 2.0.

Applying for Graduation

When students reach their last semester/session of studies at the College, they must apply for graduation to the RegistrarOs Office. Deadlines for the submission of applications for graduation are announced in advance.

A student who fails to submit an application for graduation by the announced deadline will be moved to the next graduation date.

Neither Deree College nor The Junior College awards two degrees of the same level to the same person.

Faculty Recommendation for Graduation

Academic deans or their designees evaluate prospective graduatesO records and the Registrar confirms the completion of graduation requirements. An official list of prospective graduates, as certified by the Registrar, is then presented to the faculty for approval.

The faculty recommendation to graduate students certified by the Registrar is obtained by a simple majority vote; for students not certified by the Registrar, a vote of four-fifths of the faculty is required.

Although degrees are granted only once a year, a student who has been recommended by the faculty for graduation may obtain a certificate signed by the Registrar confirming completion of graduation requirements.

Trustees' Approval and President's Conferral

The President of the College presents the faculty recommendation for graduation to the College's Board of Trustees for approval. The Trustees' approval of the faculty recommendation for graduation gives the President the authority to confer the degrees.

Graduation with Distinction or Honors

The bachelor's degree is awarded at three levels of distinction to students who have completed at Deree College (or at The Junior College and Deree College) at least 112 credits out of the total number of credits required for graduation and who have obtained exceptionally high grades. The CI is computed to include all courses completed at Deree College (or at The Junior College and Deree College).

• 3.30 to 3.49 Distinction 
• 3.50 to 3.79 High Distinction 
• 3.80 to 4.00 Highest Distinction

Among students graduating with Highest Distinction, the highest two ranking baccalaureate degree candidates are designated class valedictorian (highest) and salutatorian (next highest). In case of ties, with the CI calculated to the second digit, more than one student will receive the honor. However, in the case of more than one valedictorian, no salutatorian will be recognized.

The bachelor's degree is awarded with senior honors only to students who do not qualify for distinction, but who are certified as having completed all degree requirements and have earned a grade of A in a minimum of 30 semester hours taken during the last two consecutive semesters or the last two consecutive semesters plus one session.

The associate degree is awarded with honors to students who have completed their course work either exclusively at the College or have transferred no more than 16 credits, who are certified as having completed all degree requirements, and whose CI is 3.30 or above.
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